Privacy Policy

Last updated: April 18th, 2025

Introduction

Welcome to Association of Allied Health Professionals (“we,” “our,” or “us”). This Privacy Policy outlines how we collect, use, and protect your personal information when you visit our website AAHP.ca, apply for a member account, or engage in activities on our platform, including participation in our discussion forum.

By using our website and services, you consent to the data practices described in this policy. We are committed to protecting the privacy and security of your personal information and ensuring that it is handled in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable privacy laws in Canada.

1. Information We Collect

We collect the following types of information to facilitate your use of our website and services:

  • Personal Information: When you apply for a membership, we collect personal details such as your name, address, phone number, email address, date of birth, and other contact information.
  • Employment Information: As part of the membership application process, we collect employment details, such as your employer’s name, location, contact information, job title, and employment status.
  • Forum Participation Data: If you use our forum, we collect any content that you post, including text, images, and other communications, as well as any metadata associated with your posts.
  • Website Usage Data: We use Google Analytics to track website traffic and user behavior on our platform, such as pages viewed, time spent on the site, and interactions with specific features.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • Member Account Management: To review and approve applications, create and maintain your member account, and provide you with access to locked content and discussion forums.
  • Forum and Discussion Features: To enable participation in internal discussions, updates, and support threads in our members-only forum.
  • Communication: To communicate with you about membership status, updates, and support services.
  • Website Improvement: To analyze website usage trends, enhance user experience, and improve our services, using tools like Google Analytics.
  • Legal Compliance: To comply with applicable legal obligations, including the maintenance of records and responding to requests from authorities.

3. Sharing of Your Information

We do not sell or rent your personal information to third parties. However, we may share your information in the following limited circumstances:

  • With service providers: We may share information with third-party vendors, such as our website hosting provider, forum platform, or Google Analytics, who assist us in operating our website and providing services. These service providers are contractually obligated to protect your personal information and use it only for the purposes we specify.
  • For legal purposes: We may disclose personal information when required by law, such as in response to a subpoena, court order, or other legal process, or when we believe in good faith that disclosure is necessary to protect our rights, property, or safety, or the safety of others.
  • With your consent: In cases not mentioned above, we will ask for your explicit consent before sharing your personal information with third parties.

4. Data Security

We take the security of your personal information seriously. We employ industry-standard security measures to protect your data from unauthorized access, disclosure, alteration, or destruction. This includes encryption for sensitive data, regular security audits, and access controls.

However, no data transmission or storage method can be guaranteed to be 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

5. Retention of Personal Information

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by law. If you choose to delete your account or request the removal of your data, we will make reasonable efforts to honor your request, subject to any legal obligations.

6. Your Rights and Choices

As a user in Canada, you have the following rights regarding your personal information:

  • Access and Correction: You may request access to the personal information we hold about you and request corrections if it is inaccurate or incomplete.
  • Withdrawal of Consent: You may withdraw your consent to the collection, use, or disclosure of your personal information at any time, subject to legal and contractual restrictions. Please note that withdrawing consent may affect your ability to access certain services.
  • Request Deletion: You may request the deletion of your personal information. We will comply with such requests unless we are required to retain the information for legal or operational reasons.

To exercise any of these rights, please contact us at [contact email or phone number].

7. Use of Cookies and Tracking Technologies

We use cookies and similar technologies, such as Google Analytics, to enhance your experience on our site. Cookies are small text files stored on your device that help us analyze website traffic and understand how visitors use our website. You can disable cookies through your browser settings, but this may impact your ability to use certain features of the site.

For more information about the cookies we use, please refer to our [Cookie Policy] (if available).

Our website may contain links to external websites that are not operated by us. We are not responsible for the privacy practices of those sites, and we encourage you to review the privacy policies of any third-party websites you visit.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the updated date will be noted at the top of the policy. We encourage you to review this policy periodically to stay informed about how we are protecting your personal information.

Contact Us

If you have any questions or concerns about this Privacy Policy or the way we handle your personal information, please contact us at: 1(709) 722-3353 or info@aahp.ca